Maintenance Scheduler

Reno, NV, US

Position Summary


The Maintenance Scheduler is responsible for all aspects of scheduling work in a safe and efficient manner on a daily basis for up to 20 Mechanics and Electricians.  As a member of the Maintenance Department, the Maintenance Scheduler reports to the Maintenance Manager.


Position Responsibilities


Conducts maintenance scheduling for multiple supervisors and up to 20 Maintenance Technicians by:  (60%)


  • Developing detailed job plans including the labor (type and quantity), materials, tools, and work procedures for repairs, alterations, and preventative maintenance efforts related to facilities and equipment to meet the objectives of the work request;
  • Setting-up and maintaining any preventive maintenance work orders established in the Company’s Computerized Maintenance Management System (CMMS) including: job plans, frequency of work, crafts, man-hours, and parts/tools required;
  • Managing and maintaining the work flow process (work identification, planning, scheduling, execution, and auditing);
  • Entering all employees, schedules, and exceptions in the CMMS;
  • Maintaining work order backlog of work for specific areas of the plant, including:
  • Reviewing all new work requests entered in the CMMS for applicability, correctness, and clarity;
  • Cleaning up, evaluating, and managing the backlog; and
  • Capturing and recording necessary equipment and material history;
  • Running reports so the Maintenance Manager can monitor the daily, weekly, and monthly Key Performance Indicators (KPIs);
  • Working with the Maintenance Manager to achieve compliance of plant and corporate defined specifications;
  • Touring the plant and all facilities to interact with production, quality, safety, and maintenance to help drive cultural change and to ensure appropriate work is being performed and customer’s needs are being meet; and
  • Reviewing previous days work packages to check for follow up work and to ensure work orders are correctly closed out.


Facilitates wash-up day planning and follow-up by:  (20%)


  • Leading the planning and scheduling of wash-up days;
  • Leading the “down-day 7 (DD-7), “down-day 3 (DD-3), and “What Went Right/What Went Wrong” meetings;
  • Preparing a Gantt chart for all wash up day activities, to include production, clean up crew, electrical, and mechanical personnel;
  • Participating in the wash-up day half-time meetings;
  • Conducting time studies to improve efficiency of production, maintenance, and clean up crews as related to wash-up day performance;
  • Incorporating plant delay items into weekly wash-ups;
  • Completing scorecard for each wash-up day; and
  • Providing accurate man-hours for each wash-up day, by craft, to facilitate decision-making.


Directs the operation of the storeroom as it relates to maintenance planning and scheduling by:  10%)


  • Generating purchase requests for non-stocked parts and tools to support the plan;
  • Developing storeroom organization surrounding parts kitting, to include shelving, locations, storage kits, and markings;
  • Working with storeroom personnel to ensure we have the right parts, at the right price, when the part is needed;
  • Working with storeroom personnel to ensure inventories are maintained at the lowest practical levels; and
  • Ensuring all work orders have parts kitted.


Provides Computer Maintenance Management System (CMMS) Administration including:  (10%)


  • Providing plant support and training;
  • Updating equipment hierarchies;
  • Task and instruction generation;
  • Generating performance reports; and
  • Working with corporate reliability team to roll program out in the plant.


The position responsibilities outlined above are in no way to be construed as all encompassing.  Other duties, responsibilities, and qualifications may be required and/or assigned as necessary.


Quantitative Dimensions


Decision Making:


The Maintenance Scheduler balances priorities, manpower, material, budget, and equipment availability to develop department and individual work schedules.


Supervisory/Lead Responsibilities:


The Maintenance Scheduler has lead responsibility for the Storeroom Attendant and the Material Handler positions.


Scope of Position:


The Maintenance Scheduler is responsible for all short and long-term scheduling and planning of maintenance activities.  The Maintenance Scheduler, working closely with the Production Manager, Maintenance Manager, Supervisors, Maintenance Technicians, Maintenance Engineer, and the Storeroom Attendant, reviews all work requests and determines objectives of the jobs, develops detailed job plans including the labor (type and quantity), materials, tools, and work procedures for repairs, alterations, and preventative maintenance for the facility and all types of equipment.  


Position Requirements


Knowledge, Skills, and Abilities:



  • Demonstrated advanced skills with the standard features of various personal computer word processing and spreadsheet software (Microsoft Word and Excel, PowerPoint, Outlook, Internet, and other proprietary software).
  • Experience with a computer maintenance management system (CMMS), such as MP2 or similar system.
  • Strong interpersonal and written/oral communication skills with the ability to relate well and cooperate with others to effectively coordinate activities and accomplish goals.
  • Demonstrated ability to pay attention to detail and continual diligence about follow-up.
  • Strong desire to learn.
  • Well organized with the ability to multi-task.
  • Must be able to lead and be a part of cross-functional teams. 
  • Knowledgeable of root cause and fault tree analysis techniques.
  • Ability to thrive in a fast-paced environment.
  • Sound judgment, problem solving and critical thinking skills.
  • Ability to manage the flow of all required information and documentation.
  • Ability to deliver sustainable and superior results.





  • Bachelor’s Degree in Engineering or equivalent maintenance planning experience. Degree must be from an accredited institution
  • 3 or more years of maintenance experience in a continuous operating (24/7) manufacturing environment.
  • Electrical and mechanical background (preferred).


  • Decision Making: Identifying and understanding issues; problems, and opportunities; comparing data from different sources to draw conclusions; using effective approaches for choosing a course of action or developing appropriate solutions; taking action that is consistent with available facts, constraints, and probable consequences.
  • Technical/Professional Knowledge and Skills: Having achieved a satisfactory level of technical and professional skill or knowledge in position-related areas; keeping up with current developments and trends in areas of expertise.
  • Communication: Clearly conveying information and ideas through a variety of media to individuals or groups in a manner that engages the audience and helps them understand and retain the message.
  • Building Partnerships: Identifying opportunities and taking action to build strategic relationships between one’s area and other areas, teams, departments, units, or organizations to help achieve business goals.
  • Stress Tolerance: Maintaining stable performance under pressure or opposition (such as time pressure, or job ambiguity); handling stress in a manner that is acceptable to others and to the organization.
  • Continuous Learning: Actively identifying new areas for learning; regularly creating and taking advantage of learning opportunities; using newly gained knowledge and skill on the job and learning through their application.
  • Adaptability: Maintaining effectiveness when experiencing major changes in work tasks or the work environment; adjusting effectively to work within new work structures, processes, requirements, or cultures
  • Gaining Commitment: Using appropriate interpersonal styles and techniques to gain acceptance of ideas or plans; modifying one’s own behavior to accommodate tasks, situations, and individuals involved.
  • Information Monitoring: Setting up ongoing procedures to collect and review information needed to manage an organization or ongoing activities within it.



Nearest Major Market: Reno
Nearest Secondary Market: Tahoe

Job Segment: Facilities, Maintenance, Scheduler, Maintenance Engineer, Operations, Administrative, Customer Service, Manufacturing, Engineering